Administrative Assistant

Part-Time: ~20 hours per week | $20,000 annually

Westminster United Methodist Church is seeking a friendly, detail-oriented Administrative Assistant to serve as the central hub of our church office. This part-time role (24 hours per week) supports our pastors, staff, congregation, and preschool through clear communication, organized administration, and a welcoming presence.​​

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About the Role:

The Administrative Assistant is a key ministry partner at Westminster. This person supports the pastors and church staff through the daily administration of church communications, financial processes, and office operations. The role also serves as a liaison between the congregation, Westminster Preschool, and the wider community—answering questions, coordinating building use, and helping people connect with the ministries and care they need.

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This is a part-time position (24 hours per week) and reports directly to the Senior Pastor.

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What You'll Do: 

Office and Hospitality

• Serve as the first point of contact for visitors, phone calls, and office emails.

• Maintain the master church calendar, including requests for facilities, vehicles, and equipment.

• Coordinate basic office logistics: mail, postage, office supplies, and key distribution.

• Support new staff and volunteers with onboarding to office procedures and equipment.

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Communications and Publications

• Create weekly worship bulletins and special service bulletins (including funerals).

• Send weekly email updates and special announcements to the congregation.

• Prepare the monthly church newsletter, including content collection, layout, and distribution.

• Maintain and update the church website and social media posts in collaboration with pastoral staff.

• Assist with correspondence and communication for church committees and ministries.

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Financial and Administrative Support 

• Enter weekly offerings and contributions into the church database and reconcile reports.

• Process invoices, bills, reimbursements, and payment requests for the church office.

• Collaborate with the church treasurer and contracted CPA firm to maintain financial records.

• Track memorial gifts and prepare contributor statements as needed.

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Congregational and Ministry Support

• Serve as a communication bridge between the pastor, staff, committees, and congregants.

• Assist with logistics and materials for church events (e.g., Stewardship Campaign, VBS, Preschool Graduation, local missions).

• Help maintain the membership database (ACS/Realm), including updates and transfers.

• Support scholarship processes, altar flower coordination, and bereavement notifications.

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What we're looking for:

• Is warm, welcoming, and comfortable working with people of all ages.

• Communicates clearly in both written and verbal formats.

• Is organized, detail-oriented, and able to manage multiple tasks at once.

• Has solid computer skills (Word, Publisher, Excel, email, web browsers) and is willing to learn tools such as website editors, email platforms, and social media.

• Can handle confidential information with discretion and professionalism.

• Enjoys being part of a ministry team and supporting the mission of the church.

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Schedule and Compensation:

• Hours: Part-time, 24 hours per week (exact schedule to be determined in consultation with the Senior Pastor).

• Compensation: Competitive part-time salary, commensurate with experience.

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How to Apply:

Interested candidates should submit:
✅ A resume
✅ A brief cover letter sharing why you’re interested in serving at Westminster and how your gifts and experience fit this role.
 

📅 Submissions are requested by December 15, 2025.

We welcome applications from all qualified candidates and encourage you to reach out with any questions about the position.

 

Submit inquiries and the requested documents to:
Rev. Dennis Peay – Pastor, Westminster UMC
📧 dennis.peay@westminsterumc.net | 📞 252-522-3334

Join us in creating meaningful worship experiences through the gift of music!

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About Westminster United Methodist Church

Westminster United Methodist Church is a welcoming congregation in Kinston, NC, seeking to love God and neighbor through worship, discipleship, and service in our community. Our ministries include vibrant worship, Westminster Preschool, local missions such as Backpack Buddies, small groups, and fellowship opportunities for all ages.

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As Administrative Assistant, you’ll help make these ministries possible by ensuring our communication, organization, and hospitality are rooted in grace and excellence